How to use Qondor’s Sustainability Reporting Tool for Meetings & Events.

With regulations like the CSRD in place and clients beginning to demand emissions data, knowing how to track and report the environmental impact of meetings & events is becoming a critical capability.

That’s where Qondor’s Standalone Sustainability Reporting Tool comes in. Designed specifically for event and travel professionals, this easy-to-use solution lets you generate clear, data-driven sustainability reports—without needing a full Qondor licence or additional systems.

In this guide, we’ll walk you through how to use the tool to create, customise, and send reports that make a real impact.

What Is Qondor’s Sustainability Reporting Tool?

Qondor’s tool is built to make sustainability reporting simple for meetings and events. It enables you to:

• Track emissions across travel, accommodation, and food & beverage.
• Generate client-facing reports based on your project details.
• Use industry-standard methodology provided through our integration with Squake.
• Share reports directly with your clients—or export them in a professional PDF format.

You can use the tool independently of the full Qondor platform, meaning it’s perfect for TMCs, event agencies, and venues looking for a focused, lightweight solution.

How to create and send sustainability reports – step-by-step.

Here’s how to get started:

1. Create a new project.

Once logged in, go to your Sustainability module and click “New report”.

• Give your project a name (e.g., Annual Sales Kickoff 2025).
• Select the number of participants.
• Choose the country where the event is held, and its start and end dates
  This basic information forms the foundation of your report.

2. Add emissions data for travel, accommodation & F&B.

You can now begin adding event-related items that contribute to the carbon footprint.

Travel:

Choose the type of transport:

• Flights (domestic, international, short-haul, long-haul).
• Rail.
• Road (bus, car, taxi).

Add:

• Route details (origin and destination).
• Number of travellers.
• Class of travel.

The system will automatically calculate emissions based on these inputs.

Accommodation:

Add hotel stays by entering:

• Number of nights.
• Hotel category.
• Number of guests.

Food & Beverage:

Choose the type of catering provided:

• Meat-heavy.
• Vegetarian.
• Vegan.
• Mixed.

Qondor uses Squake’s verified methodology to calculate CO₂ emissions for each item.

3. Add custom data (optional).

Need to include external services or supplier-specific data?

You can manually add items like:

• Freight and logistics.
• Onsite equipment and AV.
• Additional transport not already captured.

This gives you the flexibility to build a comprehensive, end-to-end view of event emissions.

4. Review and finalise your report.

Once your data is in, Qondor automatically calculates:

• Total emissions.
• Emissions per attendee.
• Visual breakdowns by category (transport, accommodation, F&B).
• A clear summary on the event’s carbon footprint.

The final report also includes a methodology section, showing exactly how the calculations were made—ensuring credibility and transparency with your clients.

5. Share the report with your client.

You can share the report in two ways:

• Send a digital version via email—clients get a clean, branded landing page where they can view the full report.
• Export it as a PDF—ideal for attaching to proposals, offers, or internal reporting.

Want to see what your client sees? Here’s a preview.

Why use Qondor’s Sustainability Reporting Tool?

Built for busy event professionals, this tool lets you stay ahead of sustainability expectations without adding complexity to your process.

Here’s what makes it stand out:

• No full Qondor licence required – just access the Sustainability module on its own.
• No double work – enter your data once, let the system do the rest.
• Trusted data from Squake – built-in compliance support with industry standards.
• Client-ready reports – show value and transparency in every project.
• New revenue potential – offer sustainability reports as a service.

Whether your clients are asking for this today or not, they soon will be. Qondor’s standalone tool helps you stay ahead, not play catch-up.

Use cases.

• TMCs who need to provide emissions data for corporate travel programs
• Event agencies preparing post-event impact reports.
• Venues looking to demonstrate their environmental efforts to planners and partners.
• Sustainability or event teams needing CO₂ insights for internal or external reporting.