How to track and report emissions in Meetings and Events.

Q: How can I track and report emissions from travel, accommodation, and F&B in meetings and events without spreadsheets and manual work?

Answer: With Qondor’s Sustainability Reporting Tool, you can automate emissions tracking using the event data you’re already managing—eliminating the need for manual calculations or external spreadsheets. It pulls directly from your budgets and project data to deliver verified, client-ready emissions reports that are accurate, professional, and easy to generate

Why sustainability reporting matters in the Meetings & Events industry.

Whether you’re working with corporate clients who need to report on scope 3 emissions, or planning events in regions with strict environmental regulations, you’re expected to provide detailed and transparent sustainability data.

Traditionally, this has meant hours of manual work in spreadsheets, gathering travel details from different sources, calculating hotel stays and food emissions from scratch, and hoping nothing gets missed. That approach not only drains your time but increases the risk of errors—and that’s not a risk many clients are willing to take.

Qondor changes that.

What Qondor’s Sustainability Reporting Tool does for you.

1. Automated emissions calculations.

No more chasing data from suppliers or entering numbers by hand. Qondor calculates emissions across:

• Travel: Flights, rail, transfers.
• Accommodation: Hotel stays, room types.
• F&B: Meal types, dietary preferences, volume.

All based on real event data and verified emissions sources from SQUAKE—a trusted provider of environmental impact calculations.

2. Professional, client-ready reports.

Generate clear sustainability reports with just a few clicks. Whether you need a detailed breakdown by category or a one-page executive summary, Qondor’s reports are built for both internal strategy and external communication.

3. Built-in regulatory compliance.

As sustainability regulations grow more complex, staying compliant becomes critical. Qondor’s reports align with current standards—helping your clients prepare for ESG reporting requirements, corporate carbon goals, and regional regulations with less stress.

4. Integrated workflow.

Sustainability reporting is part of your existing event workflow in Qondor. There’s no need to use separate platforms or upload data manually. This keeps everything consistent, accurate, and streamlined.

5. A new service you can sell.

Use the reporting tool to create added value for your clients—while opening a new revenue stream for your agency. Offering sustainability insights makes you a more strategic partner and helps you stand out in a crowded market.

How it works: From planning to reporting.

Step 1: Plan your event in Qondor.

Use Qondor to handle budgets, travel planning, room blocks, and F&B just like you already do.

Step 2: Enable sustainability reporting.

Turn on the Sustainability Reporting Tool and Qondor will automatically start calculating emissions based on your finalised project data.

Step 3: Generate reports in one click.

Once your event data is ready, generate a custom report tailored to your client’s needs—with verified numbers, transparent categories, and total emissions summaries.

Step 4: Share with clients or stakeholders.

Download a PDF or export data to your preferred reporting format. Use it in pitches, post-event reports, or ESG disclosures.

Who this is for:
Whether you’re a:

• TMC or travel agency planning group trips.
• Event agency managing complex conferences or events.
• Venue or hotel supporting corporate clients.
• DMC handling international delegate logistics..

Qondor’s Sustainability Reporting Tool gives you a smarter, scalable way to deliver what your clients demand—without the usual headaches.

Trusted by brands (even before we launched).

Several Qondor customers adopted the Sustainability Reporting Tool before it was even fully launched—because they knew it solved a major problem. It’s already helping agencies and venues deliver better value and meet sustainability goals with ease.

FAQ.

Is the data reliable?
Yes. Emissions are calculated using verified data sources via our partner, SQUAKE.

Can I customise the report?
Absolutely. Choose from different formats and tailor the categories and depth of information.

Does this replace my existing reporting tools?
It can. Or it can complement what you already use—especially for event-specific emissions.

In summary.

For meetings and events professionals, the pressure to report on emissions is growing fast, whether it’s coming from eco-conscious clients, corporate stakeholders, or shifting regulations. But that doesn’t mean it needs to be a burden.

Qondor’s Sustainability Reporting Tool is designed to take the stress out of data collection and calculation. By using the information you already input when planning your event—like attendee travel, hotel bookings, and catering details—Qondor automatically calculates your event’s carbon footprint using SQUAKE’s verified emissions database. No more spreadsheets, no more guesswork.

The tool helps you generate professional, client-ready sustainability reports in just a few clicks. You get clear, transparent insights that help clients meet their sustainability goals, improve internal reporting, and show real progress toward reducing impact.

And because it’s built right into the Qondor platform, you don’t need to invest in yet another system. Whether you're a TMC, a travel agency, an event planner, or a venue, Qondor gives you a powerful way to meet rising expectations—while opening the door to new value-added services.