Budgets are tighter, lead times are shorter, expectations are higher. The tools you pick in 2025 must help you deliver faster value to clients while protecting margin and meeting sustainability demands. That is the bar. Qondor exists to help make meetings & events more efficient, profitable and sustainable, so below we’ve distilled the trends that matter and what to do next.
1) AI, data and personalisation are becoming the operating system.
AI is moving from novelty to workflow. For MICE teams this means faster content prep, assistants that surface the right products or venues, and smarter pricing guidance. leading industry roundups highlight AI-assisted planning, data unification and personalisation as core 2025 themes for event teams, not just marketers.
What good looks like in practice.
Centralise your products, rates and templates so AI can work from one source of truth, then automate repeatable steps like proposal scaffolds and attendee communications. Agencies using Qondor report big time savings once proposals, pricing and tasks live in one place, freeing teams to focus on higher-value client work.
Impact on margin.
When your offer content, price logic and approvals sit together, you prevent leakage and rework. Clients feel the speed, and your team gets hours back. One venue even reclaimed 675+ hours after standardising proposals and sales reporting.
2) Immersive and hybrid experiences are mainstream, not “nice to have”.
Audiences expect fluid experiences that blend on-site and remote. 2025 tech guides call out immersive formats and hybrid design patterns that raise engagement without exploding cost, especially for multi-site corporates.
what to implement.
- Plan for two audiences from day one: in-person and remote. design content blocks both can enjoy live or on demand.
- Pick platforms that streamline registration, slot booking and capacity management across formats
. Teams value tools that handle proposals, attendee lists and payments in one workflow to simplify delivery. - Build in reporting so you can compare session uptake and engagement across both cohorts.
3) Sustainability, security and ROI are board-level requirements.
Procurement teams increasingly request carbon data with bids, and clients want clear, defensible reporting. 2025 event tech outlooks emphasise sustainability plus security and measurable ROI as selection criteria.
What to implement.
- Track travel, accommodation and f&b emissions with a method you can show your client. Qondor’s sustainability reporting module calculates CO₂ with Squake’s verified methodology and outputs a client-ready report.
- Protect attendee data. Look for platforms with ISO 27001 and solid GDPR controls, plus options to anonymise data post-event.
- Prove commercial value: faster sales cycles, less rework, clearer margin tracking. Qondor clients cut proposal creation from days to under an hour after standardising to one platform.
Quick wins for Meetings & Events teams this quarter.
- Consolidate proposals, budgets, registrations and supplier comms into one stack to remove handoffs.
- Turn your best bids into reusable templates with clear option dates and price rules, including early and late rates.
- Add a 1-page sustainability summary
to every client debrief, even when not requested, to get ahead of 2026 RFP language.
How Qondor fixes the friciton for MICE teams.
Qondor brings the entire event lifecycle into one place so MICE teams can move faster, protect margin and prove impact. Fewer handoffs, cleaner data and clearer decisions mean your proposals land sooner, your reporting stands up in procurement, and your team earns hours back to do higher-value work.
The outcome is simple. More efficient, profitable and sustainable meetings & events, delivered with confidence and credibility. If you’re ready to bring order to chaos and scale what works, Qondor gives you the speed and control to get there.