Meetings & events professionals are no strangers to long hours, complex projects, and constant pressure to deliver flawless experiences. But behind the scenes, the tools many rely on are outdated, disconnected, or simply not built for the realities of the meetings & events industry.
This is the “why” behind Qondor. We exist to remove the unnecessary headaches and give professionals the clarity, control, and efficiency they need to succeed.
The problem: disconnected tools and manual work.
1. Endless spreadsheets and emails.
Managing proposals, attendee lists, budgets, and suppliers across multiple tools means wasted time, version chaos, and higher risk of mistakes.
Example: An agency planning a 300-person corporate kickoff keeps track of attendee details in one spreadsheet, supplier contacts in another, and a separate Word doc for contracts. Every time a change comes in (“Can you swap my hotel?” or “We need another projector in room B”), three different documents need to be updated and re-shared with colleagues.
Result: Hours wasted cross-checking versions, emails lost in long threads, and a constant fear that something will fall through the cracks.
2. Proposals that take too long to build.
Sending polished, branded offers is essential
, but in Word or PowerPoint it’s time-consuming, inconsistent, and often doesn’t impress customers.
Example: A project manager receives a last-minute RFP for a client incentive trip. They need to create a proposal with venue photos, program details, and cost breakdowns. Building this in PowerPoint takes 5+ hours, formatting is messy, and the end result looks different from the agency’s brand guidelines. The client gets a generic-looking PDF that doesn’t stand out.
Result: Delays in response, inconsistent quality, and a weaker chance of winning the business.
3. No real-time financial overview.
Margins are everything in events. Without live insight into costs, revenue, and profitability, it’s almost impossible to make smart decisions in time.
Example: Midway through planning a conference, the event team realises that catering costs increased by 20%. But their budget overview hasn’t been updated since the initial spreadsheet was made. By the time the overrun is caught, it’s too late to make up for the lost margin.
The result: Profitability is eroded, and management has no clear view of actual vs. projected results until after the event closes.
4. Invoicing and reconciliation that drain resources.
Manually transferring data from projects to finance systems leads to errors
, delays, and lost revenue opportunities.
Example: After a big annual congress, the team exports services from their project spreadsheet and re-enters every line into their accounting software. Inevitably, mistakes happen: a decimal misplaced in a catering line, or a missing VAT entry. The finance team spends days reconciling, chasing down corrections, and reissuing invoices.
Result: Slower payments, frustrated clients, and wasted internal resources.
5. Difficulty proving sustainability impact.
Customers increasingly demand emissions data
. But existing tools are often too complex, too slow, or not tailored for meetings & event workflows.
Example: A client asks for a carbon footprint report on a planned incentive trip. The project manager has no easy way to calculate emissions from flights, hotel stays, and activities. They spend hours, if not weeks, searching online calculators and piecing together rough estimates. The report looks unprofessional, and the client questions its reliability.
Result: Result: Missed opportunity to show added value, and a risk of losing clients who prioritise sustainability.
How Qondor relieves the headache.
Qondor is built specifically for meetings & events professionals. Every feature is designed to cut through complexity and give you the tools you actually need.
1. One place instead of endless spreadsheets and emails.
With Qondor, you don't have to juggle multiple files and threads. All event details, attendees, suppliers, budgets, communication, live in one platform. Updates are made once and visible to everyone, so you can finally say goodbye to version chaos.
2. Proposals that impress in minutes, not hours.
Instead of losing half a day formatting Word or PowerPoint, Qondor lets you build branded, interactive proposals in minutes. Drop in images, videos, and update itineraries, and send a polished offer that looks consistent every time.
Even better, create proposal templates for your organisation. Help everyone work in a united way with the same structure, design, and brand identity, without having to reinvent the wheel each time. It’s faster for the team, and more professional for the client.
3. Real-time financial insight you can trust.
No more nasty surprises after the event. Qondor gives you live visibility into costs, revenue, and margins as you plan. If catering costs go up, you’ll see the impact instantly, allowing you to adjust and protect profitability before it’s too late.
4. Invoicing and reconciliation made effortless.
Because Qondor integrates directly with finance systems like for example Tripletex, invoice data flows automatically from your projects. Every line item is accurate, VAT included. No manual re-typing, no mismatched figures, just faster billing, fewer errors, and quicker payments.
To make things even simpler, you can set up invoicing templates for your organisation. This ensures that VAT rules, cost structures, and pricing formats are consistent across the team. It also supports compliance with industry-specific requirements like TOMS (Travel Operators Margin Scheme), helping event companies handle complex tax scenarios correctly.
5. Sustainability reporting that fits event workflows.
When a client asks for a carbon footprint report, you no longer have to cobble together rough numbers from online calculators. Qondor’s sustainability reporting tool is built for events: simple to use, aligned with customer needs, and powerful enough to provide credible, actionable emissions data.
Why it matters.
At Qondor, we believe meetings & event professionals shouldn’t have to struggle with tools that weren’t made for them. By giving the industry purpose-built solutions, we help you:
- Save time on admin and focus on delivering exceptional experiences.
- Increase efficiency and profitability across your projects.
- Build stronger client relationships with transparent, professional communication.
- Future-proof your business with sustainability and compliance built in.
The bottom line.
Qondor was created to solve real problems, because we come from the industry and we're built for the way you work. If you’re tired of juggling systems, losing time to manual tasks, or struggling to prove value, Qondor exists for you.
Ready to bring order to chaos?