Event professionals know that planning and delivering successful meetings, conferences, and incentives involves juggling countless moving parts. From the first request to final reporting, there’s a constant risk of lost information, missed details, or profit margins slipping away.

This is why many turn to an event management platform like Qondor. It’s designed specifically for the meetings & events industry, helping professionals streamline every stage of their workflow.

Below, we break down the full event process and explain how Qondor supports each step.

Step 1: Handling the initial request.

The problem: Event planners often receive requests through emails, spreadsheets, or phone calls, making it hard to keep track of key details.

How Qondor helps:

• Every project starts in Qondor with a centralised overview.
• Event professionals can log client details, dates, goals, and budgets immediately.
• Nothing gets lost in inboxes, and the team works from one shared source of truth.

Clear benefit: Faster project setup, less risk of overlooking important information.

Step 2: Creating the proposal and budget.

The problem: Building proposals in Word, excel or PowerPoint is slow, inconsistent, and disconnected from the budget. Once approved, the same information often has to be recreated in contracts, leading to wasted time and potential errors.

How Qondor helps:

• Create branded, interactive proposals directly in Qondor. Add products, services, and prices while automatically generating the project budget alongside it.
• Clients receive a live link where they can review details, select options, and give feedback in real time.
• When the client accepts, the proposal converts automatically into a legally binding contract - complete with e-signature. No manual copying, no extra paperwork.
• All financial data is connected to the project for ongoing tracking.

Clear benefit: Faster turnaround, professional and consistent proposals, and hours saved by removing the need to create separate budgets and contracts.

Step 3: Streamlining event planning.

The problem: Managing suppliers, venues, and logistics across emails and spreadsheets leads to version chaos and missed updates.

How Qondor helps:

• Centralised project planning with tasks, resources, and supplier details in one place.
• Real-time updates keep the whole team aligned.
• No more chasing down files or wondering who has the latest version.

Clear benefit: A structured, transparent planning process with full team visibility.

Step 4: Simplifying event registration.

The problem: Event registration platforms are often disconnected from the overall project workflow, forcing planners to manage attendee data separately.

How Qondor helps:

• Create event registration forms and event pages directly within Qondor.
• Collect attendee preferences, session choices, and personal data in real-time.
• Attendee information automatically links to the project.

Clear benefit: A smooth registration process for participants, and accurate, up-to-date data for planners.

Step 5: Delivering a great attendee experience.

The problem: Attendees struggle with staying updated on the event programme and last-minute changes.

How Qondor helps:

• Share a branded, interactive event program as the attendee’s personal guide.
• Update agenda items, venues, or speaker details instantly.
• Add feedback options like star ratings or comments.

Clear benefit: Attendees feel guided and engaged, while organisers maintain full control.

Step 6: Managing finances and invoicing.

The problem: Invoicing and reconciliation are often done manually, leading to errors, delays, and missed revenue.

How Qondor helps:

• Real-time budget tracking shows costs, revenue, and margins as the project evolves.
• Data flows directly into financial systems like Tripletex.
• Invoicing templates ensure consistent handling of VAT and TOMS (Travel Operators Margin Scheme).

Clear benefit: Faster invoicing, fewer errors, and complete financial visibility.

Step 7: Post-event sustainability reporting.

The problem: Clients increasingly demand emissions data, but tools are too complex or not built for the events industry.

How Qondor helps:

• Integrated sustainability reporting calculates the carbon footprint of travel, accommodation, and F&B.
• Reports are easy to share with clients, helping them meet compliance and CSR goals.
• Insights empower better, more responsible event decisions.

Clear benefit: Competitive advantage by offering credible sustainability reporting.

Step 8: Event analysis and improvement.

The problem: Without structured feedback and reporting, it’s difficult to prove value or improve for next time.

How Qondor helps:

• Collect attendee feedback through event programs or post-event surveys.
• Analyse project performance across profitability, attendee satisfaction, and sustainability.
• Insights are stored and ready to inform future proposals.

Clear benefit: Continuous improvement, measurable ROI, and stronger client retention.

The bottom line.

From the first request to the last invoice, Qondor provides an end-to-end event management platform that simplifies every stage of the workflow.

By combining event planning, event registration, budget and proposal management, financial control, and sustainability reporting in one system, Qondor eliminates the headaches meetings & events professionals face daily: spreadsheets, version chaos, manual invoicing, and complex reporting.

The result? Less admin, more profit, and events that leave a lasting impression.

Frequently asked questions.

What is an event management platform?

An event management platform is software that helps professionals plan, manage, and deliver events from start to finish. It typically includes tools for proposals, registration, budgeting, communication, and reporting -  all in one place.

How does Qondor support event planning?

Qondor centralises the entire workflow. From the first request to final reporting, you can manage proposals, attendees, suppliers, finances, and sustainability in a single system - eliminating spreadsheets and version chaos.

Is Qondor an event registration platform?

Yes. but it's also so much more. Qondor includes built-in event registration tools, allowing you to create forms and event pages where attendees can sign up, choose sessions, and provide details. All registration data links directly to your project.

Can Qondor integrate with finance systems?

Yes. Qondor integrates with CRM systems, accounting & finance systems, mid-office systems, payment providers, and so much more. Our integrations reduce manual work, prevents errors, and supports compliance with rules such as VAT and TOMS.

Does Qondor provide sustainability reporting for meetings & events?

Yes. Qondor includes a sustainability reporting tool built for the events industry. It calculates emissions for travel, accommodation, and F&B, providing clients with transparent, credible data to make more responsible choices.