Meetings & events teams tell us they want fewer tools, not more. This buyer’s guide helps you shortlist with confidence and buy for outcomes, not hype. You’ll see what matters for event agencies, TMCs, DMCs and venues, and how to cut the noise so your team delivers faster value.
By the end, you’ll know exactly what to look for and why. We cover the essentials to prioritise, a practical evaluation framework, red flags to avoid and the right questions to ask vendors on your next call. You’ll also see where Qondor fits and when it’s the right choice for your workflow.
How to shortlist with confidence.
Your shortlist should pass three tests:
- It centralises work.
- It protects margin and data.
- It helps you tell a credible sustainability story.
The essential features to prioritise.
- Proposal speed and quality: templates, image/video blocks, multi-currency and multi-vat logic for uk and international jobs.
- Profit control: live margin tracking, commissions and fees in one view so nothing leaks.
- Attendee management: clean forms, categories, payments and automated comms.
- Integrations: connect finance and crm to cut manual entry.
- Sustainability reporting: travel, accommodation and F&B emissions with transparent methodology.
- Security & compliance: ISO 27001 practices and DGPR controls, including anonymisation.
Who's on the radar in 2025?
Market guides place platforms like Cvent, Swoogo, Lyyti, Eventtia, and of course Qondor on many shortlists. Use external comparison articles for breadth, then evaluate fit against your process and margin model.
Check out our list of vendors foe event management software here.
A practical evaluation framework for meetings & events teams.
- Speed to value: can you produce a client-ready proposal in under an hour?
- Workflow coverage: does one platform cover proposals to final invoice, or will you juggle point tools?
- Evidence from peers: look for recent g2 feedback from travel and events teams on proposal quality, registration and reporting.
- Sustainability readiness: can you attach emissions reports with client-facing clarity?
Where Qondor fits.
Built specifically for meetings, events and travel, Qondor connects sales, finance and operations in one platform, with integrated co₂ reporting. Buyers choose it to remove manual work, manage margin and present more professional proposals.
Customer proof.
- 675+ hours saved and cleaner sales reporting at KRS live.
- Industry reviews: “game changer” for speed and polish, with strong project control.
- Additional sales increased by approximately 80% after moving to Qondor's Sales tool.
Questions to ask vendors on your next call.
- How quickly can a new pm build a client-ready template.
- Show me margin, fees and commission in one screen during a live quote.
- Demonstrate an emissions report I can attach to a customer's event.
- What’s your data retention and anonymisation flow post-event.
In short: make the decision on proof, not promises.
Buy the platform that gets you to value fastest. Choose the option that shortens sales cycles, protects margin and gives clients credible answers on data and sustainability. Make the decision on proof, not promises, and anchor it to how your team actually works in your market.
Quick next steps.
- Set three outcome targets you will hold vendors to.
- Map your current handoffs and time sinks. script a 30-minute demo that forces vendors to follow your workflow.
- Score on evidence from a live build and a two-week pilot.
If you want one place to run proposals, delivery and client-ready reporting with clear commercial control, Qondor is built for that. Let’s bring order to chaos.