Work smarter with Qondor + Xero.

The accounting platform your finance team already uses.

Invoices flow from Qondor straight into Xero. Payment status flows back. No copy-paste, no manual reconciliation, no checking two systems to find out what's been paid.

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Meetings and events professionals worldwide trust Qondor to connect their projects and finances.

The integration.

From proposal to payment.

Xero is already how your finance team runs the business. Qondor is how your events team manages their projects. With the Qondor–Xero integration, these two worlds connect directly – so your accounting is always up to date without anyone having to make it so.

Invoices and credit notes created in Qondor are pushed to Xero every five minutes. When a payment lands in Xero, the status and payment date flow back to Qondor automatically. No exports, no re-keying, no asking someone to update a spreadsheet.

How the Xero integration works.

1. Connect your Xero account.

Your Xero admin grants access, and our team handles the rest – mapping your accounts, configuring invoice status, and getting everything connected.

2. Build and finalise in Qondor.

Create your proposal, confirm budget lines, and lock in supplier costs. Qondor generates accurate invoice data automatically – no extra steps needed.

3. Invoices flow into Xero.

Every five minutes, Qondor pushes invoices and credit notes to Xero. Customers are matched by org number, or created on the fly if they don't yet exist.

4. Payments flow back automatically.

When Xero records a payment, the status and date sync back to Qondor. Everyone knows what's been paid – without checking two systems.

The benefits for your meetings and events business.

Save hours every week.

Invoice data flows from Qondor into Xero every five minutes. No re-entering line items, client details, or amounts. Research suggests up to a quarter of finance admin time goes to fixing manual entry errors – the sync removes that risk entirely.
Eliminate costly errors.

Because the integration transfers data directly between systems, there's no risk of typos or mismatched figures. What you confirm in Qondor is exactly what appears in Xero – every time.
Know what's paid without asking.

Payment status and payment dates flow back from Xero automatically. You will always have an accurate picture – without checking a second system or waiting for someone to update a spreadsheet.
Protect your margins, project by project.

With live budget tracking in Qondor and financials syncing to Xero in near real time, your team always has an accurate picture – before the event, during delivery, and at close.

Common questions about the integration.

Curious about how the Xero + Qondor integration works? We've collected the most frequently asked questions for you.

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Yes. Qondor has a two-way Xero integration that connects your event management directly to your Xero accounting system. Invoices and credit notes created in Qondor are pushed to Xero automatically every five minutes, and payment status flows back from Xero to Qondor without any manual steps.
With Qondor's Xero integration, invoice syncing is automatic, there is nothing to trigger manually. Once we have set up the connection and configured your account, invoices created in Qondor are pushed to Xero every five minutes.
Yes, Qondor's Xero integration fully automates invoice transfer. Once configured, invoices sync every five minutes with no manual exports, CSV uploads, or copy-pasting required. The integration also syncs credit notes and auto-matches or creates customer contacts in Xero based on organisation number, so there is no duplicate contact management either.

Payment status and payment dates also flow back automatically from Xero, so your events team always knows what has been paid without needing to check your accounting system separately.
Qondor syncs with Xero every five minutes - not once a day. This means invoices raised in Qondor appear in Xero within minutes of being created, and payment status updates flow back from Xero in near real time. There is no overnight batch process or manual trigger needed.

If a sync fails for any reason, your team receives an email alert immediately so nothing slips through unnoticed.
Yes. Qondor supports multi-currency billing, and this carries through to the Xero integration. If you manage events across different markets with different currencies and VAT rules, Qondor handles this within the platform and passes the correct data through to Xero, without requiring manual adjustments or spreadsheet workarounds.

Note that multi-currency support in Xero requires a Xero plan that includes that feature (Xero's Standard or Premium plans).
Qondor automatically matches customers by organisation number. If a contact already exists in Xero, the integration links the invoice to that existing contact - no duplicates are created. If the customer does not yet exist in Xero, Qondor creates the contact automatically.

This means you do not need to manually manage or reconcile contacts between the two systems. The integration keeps your Xero contact list clean without any extra work from your team.
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Yes. The integration is built for event agencies and TMCs that process high invoice volumes. At that scale, the time saved on manual data entry and payment reconciliation is substantial. Research suggests roughly a quarter of finance admin time in these teams goes to fixing manual entry errors; the Qondor–Xero integration removes that risk entirely.

"You can create your offer/contract in the tool and keep your budget up to date. To make your life even easier, the registration website can also take lines from your offer/budget and create an automated invoice. And on top of that the mobile program is available with smooth integration!

Qondor houses practically all operational tools in one place."

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