1. Upload the supplier invoice.
Add it to the project in Qondor. Scanned, in another language or 100+ pages long, the agent reads it.
-
Supplier invoices take hours to check, because no two look the same.
Hours, even days, for the big hotel and conference invoices.
One project can have a hotel, a venue, AV, catering and transport, and every supplier invoices in their own way. Nobody is doing anything wrong.
The formats just don't line up with your budget, so someone sits with the invoice on one screen and the budget on the other and goes through it line by line.
Four steps from supplier invoice to ready for payment.
-
-
2. The agent checks every line.
Each line is matched against the offer in your project, even when the supplier calls things something different.
-
3. You decide on what differs.
Most lines match and are done. You see the few that differ, with the exact amount, and decide what happens.
-
4. Ready for payment.
Once every line is checked, the invoice is ready for payment. You pay it in your accounting system, as you do today.
-
What it gives your team.
Control. Nothing is ready for payment until every line is checked, and your team still makes every decision.
Margin. Every difference is visible before anyone pays, so nothing slips through on a busy week.
One place. From the offer to a checked supplier invoice, it all happens in Qondor.
Secure. Invoices are kept separate from other customers and handled in line with GDPR. We do not use your invoices to train AI models.
Gets better with use. The agent gets better the more it is used. Your corrections help us improve how it matches invoices.
-
The agent does the checking. You make the calls.
The agent suggests. A person approves every line before anything is paid.
The agent reads every line, whatever the format or language, and matches it to your offer, even when it’s named differently. Hotels that split room nights over many lines are put back together, and conference packages billed as one line are matched as a whole.
Every line lands in one of three groups: matched, needs your check, or not on the offer. So anything that was never agreed is easy to spot.
You look at the few lines that differ, approve them or follow up with the supplier, and mark the invoice ready for payment. Got a revised invoice? Upload it and run it again.
