From meeting client expectations to ensuring seamless execution, the workload for project managers in the Meetings and Events industry is endless. Commission handling often adds another layer of complexity—calculating and reconciling commissions can be a tedious, time-consuming process. Yet it’s essential for maintaining profitability and fostering strong supplier relationships.

This article explores how you can simplify commission handling and reclaim valuable time to focus on what truly matters—delivering exceptional experiences for your clients.

1. Understand the role of commissions in your business

Commissions are a common and essential revenue stream for many project managers in the meetings and Events industry. They often come from suppliers such as hotels, venues, and transportation providers. However, when not handled effectively, they can create unnecessary stress and friction.

Here are some key questions to guide your commission structure:

• What percentage or fixed amount will you earn from each booking or contract?
• Should commissions be calculated inclusive or exclusive of VAT? This distinction is crucial for compliance and accuracy.
• How do payment timelines align with your cash flow needs?

We get it—this process can be a real headache. That’s why tools like Qondor are designed to make things easier, simplifying calculations and reconciliation so you can focus on what really matters.

2. Centralise data for full visibility

When commission data is all over the place, it’s easy to miss payments, make mistakes, and feel overwhelmed. Keeping everything centralised helps you stay organised and on top of things, stress-free.

With Qondor, you can:

• Keep a comprehensive record of agreements, payment terms, and expected commissions.
• Regularly update and reconcile this data for accurate, real-time insights.
• Generate detailed reports and easily track outstanding payments.

Picture the peace of mind that comes with having all your commission details neatly organised and easy to access—no more mistakes, just more time to focus on the bigger picture.

3. Automate where possible

Your time is precious, and automation gives you more of it back. Manual tasks like calculations, invoicing, and payment tracking often lead to errors and wasted effort. Qondor simplifies these processes, freeing you to focus on what really counts—creating exceptional experiences.

With Qondor, you can:

• Automatically calculate commissions based on agreed rates, including VAT adjustments.
• Generate detailed invoice specifications and send payment reminders.
• Maintain a detailed ledger and generate reports for tracking earnings.

Automating these tasks takes the stress out of the process, giving you more time to build strong relationships and create unforgettable events.

4. Foster strong supplier relationships

Suppliers are key to managing commissions effectively. Building stronger relationships with them can mean better terms and easier collaboration, keeping everything running smoothly.

• Showcase your value: Highlight the volume of business you bring to suppliers and use it as leverage to negotiate better rates.
• Set clear terms: Avoid misunderstandings by establishing transparent commission policies and payment schedules.
• Reward reliability: Recognise suppliers who consistently meet their commitments, fostering trust and loyalty.

A strong partnership isn’t just about making your suppliers feel valued—it’s also about ensuring your needs are prioritised.

5. Prioritise compliance and transparency

Being transparent and staying compliant is absolutely essential. Sticking to industry standards shows you’re trustworthy and keeps your credibility solid.

• Clearly communicate commission agreements to clients, especially if they affect pricing.
• Stay up to date with VAT compliance and other regulatory requirements to avoid costly mistakes.
• Maintain meticulous records to support audits and ensure accountability.

By prioritising transparency, you’ll avoid potential pitfalls and strengthen relationships with clients and suppliers.

6. Evaluate and optimise regularly

Commission handling is not a “set-it-and-forget-it" process. Regularly assess your systems and make improvements where needed.

• Are there bottlenecks in your current process? Could automation tools like Qondor help you optimise?
• Regularly evaluate your commission rates to ensure they remain attractive while supporting your profitability.
• If VAT compliance, reconciliation, or data management is a source of stress, tackle these challenges head-on with the right tools.

Effortless Commission Handling with Qondor

Maximising revenue is an essential part of commission handling. However, with Qondor, it's also about reducing stress, saving time, and building a foundation for sustainable success. By tackling common challenges like VAT compliance, manual calculations, and supplier negotiations, you can transform commission management into a seamless part of your workflow.

Qondor simplifies commission handling and other critical aspects of project management, empowering you to focus on delivering exceptional events.
Let’s talk about how Qondor can take the hassle out of commission handling and streamline your meetings and events projects. Reach out—we’d love to help!